Indy Arms Company

FFL Transfer Process

 Revision Date: 11/07/2016

If you choose to utilize Indy Arms for your FFL transfer process, please follow these instructions. These instructions are meant to be straightforward and we reserve the right to terminate any transaction that does not meet our requirements.

The requirements are in place to protect both buyer, seller, and our business. Any questions, call us for clarity don’t ASSUME anything.


Items that can be shipped to our business:

  • Long guns, Hand guns, Receivers/Frames, NFA / Class III and related items

  • Items that can NOT be shipped to our business:

  • Ammunitions, Smokeless or Black Powder, Primers and or other hazardous products – if any of these items are shipped to us; we reserve the right to destroy these item(s) at our discretion.

Service Charges for Transfers / Storage of items

  • Long Gun / Hand Gun / Receiver Other Item Fee(s): $30.00 for each transferable item

  • NFA / Class III fee(s): $75.00 for each transferable item

  • Items left after 30 calendar days will incur a monthly storage fee, per transferable item(s), $20.00 per month starting on the 31st day and each month thereafter with a minimum one month service charge.

  • (Discount for more than 4 items being transferred at one time may apply, call in advance for details)

Seller – Shipping Product(s):

  1. To ensure your satisfaction call, text or email us and make sure we are accepting packages. There are times we cannot accept shipments due to work load, vacation and or business outages. If you don’t confirm that we are accepting packages, shipments may be rejected, delayed and or returned to seller via UPS COD (actual overnight shipping charges plus a $50.00 service charge).

  2. UPS is our preferred shipping carrier over FEDEX. Packages must be shipped with adult signature and tracking method. We currently do not accept packages sent USPS. If USPS is used, an additional charge of $15.00 might be incurred due to increase labor charges for having an employee pick up the package at the post office. The US mail usually comes early in the morning and were not open, they leave a pickup notice and we have to get package at a great expense.

  3. Seller must be either an:

    1. Active Federal Firearms Licensee (FFL Dealer) – FFL holder must forward a copy of their FFL to us (unless already on file). This can be done either by sending electronically (EMAIL) or FAX. If FFL is not received, prior to the transfer, we cannot complete transfer. If problems occur in getting the FFL from the shipper, the customer is responsible for contacting and making arrangements with the FFL to produce a copy of their FFL.

    2. Individual – Before we will authorize and or take receipt of any regulated item(s), from non ffl dealers where said item(s) are being shipped, we MUST have the following forwarded to us prior to shipping (email, fax and or US mail is accepted):

      1. A clear and legible photo copy of the sellers Driver’s License (DL). (Can take photo with smart photo or camera)

      2. A clear and legible photo (aka selfie) of the seller holding the firearm(s) and the DL.

      3. A clear and legible copy (or original) of a bill of sale. The bill of sale can be hand written or typed out; however, the bill of sale must contain the following:

        1. Date (the day you fill out the bill of sale)

        2. Full name, address, city, state, postal code, phone number and driver’s license number and expiration date of the seller.

        3. Full name, address, city, state, postal code, phone number of the buyer.

        4. Full list of the firearm(s) being shipped – Make, Model, Serial Number, Caliber, Type

        5. Sales transaction information – Gunbroker / Auction Number

        6. Shipping method and tracking number information

    3. This gives us a chance to review and validate the individual that is shipping firearms to our business.

    4. Buyer should require the Seller/Shipper to insure package(s) as Indy Arms Company WILL NOT take responsibility for damage to the package and or the contents, including firearm(s) and accessories under any circumstance. Seller/Shipper is responsible to fill and manage any shipper claims.

    5. Forward to the Buyer and Indy Arms Company the shipping agency tracking information via email.

    6. What should be included with all package(s):

      1. Sellers Information – Dealers: copy of legible FFL, Individual: large legible copy of Drivers License and or government issued ID

      2. Buyer Information – who is authorized to take receipt of shipped item(s) – include full name and phone number

      3. Product information – include the manufacture, importer, model number, serial number, firearm type and caliber.

Seller / Buyer – Product Availability, shipping and or received status:

Use the shipping agency tracking information provided by the seller/shipper and check with the carrier online prior to calling Indy Arms Company.

  1. Product Not Delivered: If the product has not been delivered, please don’t call, text and or email us requesting an update.

  2. Product Delivered: If product has been delivered between Monday and Friday, please allow 24 hours for processing before contacting us or showing up to pick up item(s). We will call buyer, provided the contact information was sent with the package, once the product has been received, processed and made ready for transfer.  Buyer must have an appointment to pick up packages. Buyer(s) that appears without an appointment may be disappointed if we are busy and or not available to conduct the transfer.

  3. Delivery Attempted / Reschedule: Sometime deliveries are not successful for different reasons. Most common reason we simply were not available to take proper receipt of the package (for many reasons). A follow up attempt will be made the next business day. It is rare that were not available for all three delivery attempts unless we are not accepting packages. Please don’t call and check on your package until after the second delivery attempt. Sometimes were not available to receive packages from the carrier properly and let them reschedule.

Picking Up Your Product:

  1. Call and schedule an appointment. Please Do not show up without an appointment.

  2. The following will happen when we meet in person:

    1. Transferee must be 18 for long gun(s) and 21 for pistol(s) and ammo

    2. Transferee will present their valid government issued identification – ID, Driver’s License, Military Transit Papers, Passport, Etc. Presented ID must be legible and or unaltered, not be expired and contain current address.

    3. Transferee will be asked to complete, sign, and date an ATF form 4473 in order to perform the regulated federal background check in order to disposition firearms.

    4. Indy Arms Company will process and submit the form 4473, conducting FBI federal background check called NICs. Once processed, NIC’s will issue a status. The following conditions apply.

      1. PROCEED – If PROCEED option is issued; once transfer fee(s) are paid in full, you will receive your product(s).

      2. DELAYED – If DELAYED option is issued; NIC’s was unable to process the background check. Transferee will not receive product(s); however, transfer fee(s) are still accessed along with any additional fee(s). NIC’s may take several hours or days to complete their results. We DO NOT transfer product(s) until we have the proper response from NICs, even after the three business days no results received waiting period – NO ACCEPTIONS. The Transfer will be on HOLD. We will have to reschedule to meet at another date and time to finish the transfer. **

      3. DENIED – If DENIED option is issued; Transferee will not receive product(s); however, transfer fee(s) are still accessed along with any additional fee(s). The product(s) will be returned to the sender. The actual shipping cost and a $25.00 additional return fee will be accessed and is the responsibility of the Transferee. If Transferee does not agree to the additional charges the product(s) will be returned to the sender via COD with the additional fee(s) and the cost of the shipping will be the COD requested amount of the sender, the minimum $50.00 charge.

  3. Abandoned Product(s)/Product Ownership: In the event product(s) is/are received by Indy Arms Company, on behalf of the Transferee, and the Transferee does not claim product in 30 calendar days and or the product(s) cannot be transferred due to NIC’s delays, from the date product(s) was received, the product(s) will be shipped back to the sender via COD. The COD amount will include any transfer fee(s), rescheduling fee(s), shipping and handling fee(s) – minimum $50.00 per item. If the original sender does not accept the package and or does not pay the COD amount and or the package is returned to Indy Arms Company for whatever the reason, the product(s) will become property of Indy Arms Company after a total of 90 days from the original date the product(s) were received, the Transferee will not receive payment for the product(s) value and the product(s) ownership, and any value held, is then transferred to Indy Arms Company. Indy Arms Company may disposition the firearm at their discretion.